Rule 6: Letter of appointment to employee
Reviewed by Finin2min Editorial Desk · Last reviewed 30 August 2026
Rule 6 — Governs letter of appointment to employee and the rights, duties, powers or procedure expressly stated in this rule. Key operative text: No employee shall be employed in any establishment unless an appointment letter has been issued to such employee in the format given below:
Occupational Safety, Health and Working Conditions (Central) Rules, 2026 were finally notified under G.S.R. 345(E), 8 May 2026. The Central Rules must be read with the Code and any later amendment/corrigendum.
Finin2min analysis — operative rule mechanics
Operative clauses
- No employee shall be employed in any establishment unless an appointment letter has been issued to such employee in the format given below:
Provisos / explanations
- No proviso/explanation was separately extracted from this rule.
Thresholds & timelines
- No explicit day/month/year/hour/percentage/rupee expression was detected in this rule text.
Mapped Code sections
Full notified text — Rule 6
6. Letter of appointment to employee.- No employee shall be employed in any establishment unless
an appointment letter has been issued to such employee in the format given below:
Format
(i) Name of employee:
(ii) Date of birth:
(iii) Father’s / Mother’s name:
(iv) Aadhaar number (after obtaining consent):
(v) Labour Identification Number of the establishment:
(vi) Universal Account Number and / or Insurance Number (if available):
(vii) Designation:
(viii) Type of Employment (Regular/Fixed-term employment/Contractual):
(ix) Category of skill:
(x) Date of joining:
(xi) Wages/Basic/Pay and Dearness Allowance:
(xii) Other allowance including accommodation whichever is/are applicable:
(xiii) Applicability of social security [Employees' Provident Fund Organisation and Employees'
State Insurance Corporation ] benefits:
(xiv) Broad Nature of duties to be performed:
(xv) Benefits available under Chapter VI (Maternity Benefit) of the Code on Social Security,
2020 (36 of 2020) (in case of women employee):
(xvi) Any other information:
Signature / Digital Signature
of EmployerApplication and evidence
- Primary statutory test — No employee shall be employed in any establishment unless an appointment letter has been issued to such employee in the format given below:
- Code Section mapping — 6. Read the mapped provision together with this text rather than treating the concordance as a substitute for it.
- Evidence file — retain facts and records proving the role/status of: Employer, Employee / worker, Corporation / EPFO / Board.
Cross-references & prescribed forms
Sections cited/mapped
Forms
No form is directly mapped in the current rule register.
Worked example
For an establishment affected by letter of appointment to employee, the compliance owner should identify the applicable sector and authority, document the prescribed control/notice/record and retain inspection or training evidence. A text point to test is: “No employee shall be employed in any establishment unless an appointment letter has been issued to such employee in the format given below:” Reconcile the mapped Code Section(s) 6.
Illustrative only. Use the exact notified rule, prescribed form and competent authority.
Q&A — Rule 6
What is Rule 6 of the Occupational Safety, Health and Working Conditions (Central) Rules, 2026?
Rule 6 — Governs letter of appointment to employee and the rights, duties, powers or procedure expressly stated in this rule. Key operative text: No employee shall be employed in any establishment unless an appointment letter has been issued to such employee in the format given below:
What does Rule 6 require or permit?
A principal operative clause extracted from the notified rule is: “No employee shall be employed in any establishment unless an appointment letter has been issued to such employee in the format given below:” Read it with all sub-rules and provisos below.
Does Rule 6 contain a proviso or explanation?
No standalone proviso or explanation was extracted from this rule text. Check the complete rule below for clause-level conditions.
What deadline, period, percentage or amount appears in Rule 6?
No explicit day/month/year/hour/percentage/rupee expression was detected in this rule text.
Which Code sections are linked to Rule 6?
The current concordance maps Rule 6 to Section(s) 6.
When did Rule 6 come into force?
The final Central Rules were notified as G.S.R. 345(E), 8 May 2026; Rule 1 states that the Rules come into force on publication. Check any later amendment or corrigendum before reliance.