Home / ESIC / General Regulations 1950
Form guide · Source checked 21 October 2026
ESIC Form 6: register of employees
Published by Finin2min
The Regulation32 employee register, with one complete six-month employee row and reconciliation controls for every employee and contractor.
Identified 1950 Regulations form / saved transition and online procedure; checked 21 October 2026
Download and read the completed example
Completed fictional register of employees for Illustration Office Services Pvt Ltd (fictional), 14 Example Park, New Delhi 110001. Synthetic identifiers cannot be used for filing or medical care.
Fictional, unsigned completed illustration. It demonstrates this form’s fields; it is not a filed return, medical opinion, official order or proof of an actual transaction.
When and how this form is used
Regulation32 requires a register for every employee. The model completes every prescribed monthly field for one employee; the actual employer keeps a corresponding full row for every other covered employee. The linked Form5 model demonstrates all20 employees, not an unexplained one-person return for a20-person workforce.
An immediate employer must maintain the same Form6 records and submit them to the principal employer before settlement under saved section41(1). The principal employer reconciles the actual deployed workforce, wage basis, IP identity and paid contributions before closing the contractor bill.
Preserve the filled register for five years from its last entry. The employee’s inspection right is to their own entries once in each calendar month, without fee, under Regulation32(3); do not expose the full workforce register as a public sample of real data.
Retained practical control from the richer original page: compare gate/muster attendance, payroll/wage register and monthly ESIC contribution records. If a contractor’s gate list has48 workers but only44 IP records appear, identify the four differences individually—joiners, valid exclusion, wrong IP or missed contribution—before approving the contractor reconciliation. A headcount match alone does not prove wage or contribution accuracy.
The completed fields
Register identity / employee columns1–6
| Prescribed field / section | Completed fictional entry |
|---|---|
| Period / serial / insurance / name | 1 April–30 September2026; serial1; [synthetic IP DEMO-0001; not a valid insurance number]; Ravi Kumar (fictional) |
| 3-A. Dispensary /4. Occupation /5. Department and shift | Assigned ESIC dispensary, New Delhi; accounts assistant; accounts,09:00–17:30 with30-minute break |
| 6. Appointment / leaving | Appointed1 January2026; continues throughout contribution period; leaving N/A |
Every month: prescribed paid-day / wage / EE-contribution columns
| Prescribed field / section | Completed fictional entry |
|---|---|
| April2026: columns7–9 | 30 paid days; wages ₹20,000; employee contribution ₹150. Employer share ₹650; grand total ₹800; paid 10 May2026, synthetic transaction DEMO-APRIL, not a receipt. |
| May2026: columns10–12 | 31 paid days; wages ₹20,000; employee contribution ₹150. Employer share ₹650; grand total ₹800; paid 10 June2026, synthetic transaction DEMO-MAY, not a receipt. |
| June2026: columns13–15 | 30 paid days; wages ₹20,000; employee contribution ₹150. Employer share ₹650; grand total ₹800; paid 10 July2026, synthetic transaction DEMO-JUNE, not a receipt. |
| July2026: columns16–18 | 31 paid days; wages ₹20,000; employee contribution ₹150. Employer share ₹650; grand total ₹800; paid 10 August2026, synthetic transaction DEMO-JULY, not a receipt. |
| August2026: columns19–21 | 31 paid days; wages ₹20,000; employee contribution ₹150. Employer share ₹650; grand total ₹800; paid 10 September2026, synthetic transaction DEMO-AUGUST, not a receipt. |
| September2026: columns22–24 | 30 paid days; wages ₹20,000; employee contribution ₹150. Employer share ₹650; grand total ₹800; paid 10 October2026, synthetic transaction DEMO-SEPTEMBER, not a receipt. |
Period totals / daily wage
| Prescribed field / section | Completed fictional entry |
|---|---|
| 25. Total paid days | 183 days:30+31+30+31+31+30 |
| 26. Total wages | ₹1,20,000 |
| 27. Total employee contribution | ₹900 |
| 28. Daily wage | ₹655.74 = ₹1,20,000÷183, rounded to two decimals |
| Period employer share / grand total / paid on | ₹3,900 / ₹4,800; corresponding six monthly paid-on dates shown above, not one substituted half-year payment |
Supporting records and reconciliation
Complete employee-wise muster, payroll, IP register, monthly contribution return/challans, contractor deployment register and bill-settlement reconciliation; restricted employee inspection log. Keep actual records private.
Worked calculation: 183 days; wages₹1,20,000; employee₹150×6=₹900; employer₹650×6=₹3,900; grand₹4,800; daily₹655.74.
Official source and version
Download the official source pages containing this form. Adjacent prescribed forms can share a source page; use the heading and rule identified above.
These are the identified ESI (General) Regulations 1950 forms and the online procedures described by ESIC. Code on Social Security section164(2)(b) saves the earlier ESI rules/regulations for one year from commencement to the extent consistent. The 13 July 2026 instrument published in Gazette274902 is expressly a DRAFT inviting objections; it cannot by itself substitute these forms. The examples are source-checked on 21 October 2026 within the identified transition, not a claim that an old paper layout is the current portal screen.
Practical questions
Can I submit the sample as my own completed form?
No. Replace the fictional facts with accurate records, use the competent filing or record-keeping route described above and complete genuine signatures or certifications where required.
What makes the example specific to this form?
The Regulation32 employee register, with one complete six-month employee row and reconciliation controls for every employee and contractor.