Rule 18: Insurance of employees

Reviewed by Finin2min Editorial Desk · Last reviewed 30 August 2026

Rule 18 — Governs insurance of employees and the rights, duties, powers or procedure expressly stated in this rule. Key operative text: (1)The employer in respect of an establishment shall before or on the day of taking any person into employment, unless such person is already registered under Chapter IV of the Code, register him by entering his name and…

Full notified rule textG.S.R. 344(E), 8 May 2026Source checked: 20 August 2026

Rule status

Social Security (Central) Rules, 2026 were finally notified under G.S.R. 344(E), 8 May 2026. The Central Rules must be read with the Code and any later amendment/corrigendum.

Official Gazette

Open the notified Rules ↗

Finin2min analysis — operative rule mechanics

Operative clauses

(1)The employer in respect of an establishment shall before or on the day of taking any person into employment, unless such person is already registered under Chapter IV of the Code, register him by entering his name and Aadhaar number and other details on the specified portal for such purpose and an insurance number shall be automatically allotted to the employee immediately on his registration which shall…
(2) On registration under sub-rule (1), the employer shall enter the updated particulars of that employee and family on declaration form available on the specified portal and an Aadhaar linked identity card shall be provided by the Corporation to the insured person and his dependent family members, electronically or otherwise.
(3) The insurance number allotted under sub-rule (1) shall automatically become invalid if the employee‘s details are not updated on the Declaration form within a period of thirty days or the Aadhaar number provided by the newly employed person is returned unauthenticated by the concerned authorities.
(4) The employer of the establishment shall be responsible for correctness of the particulars of the employee, filled on specified portal by him and the Insured Person shall be responsible for correctness of the particulars of his family submitted to the employer.
(6) The insurance number allotted to the employee under sub-rule (1) shall be used by him for availing any benefits available to him or his family members or both, as the case may be, under the Code.

Provisos / explanations

Explanation.– For the purposes of this rule, ―insurance number‖ means a number allotted by the specified portal to an employee for the purpose of Chapter-IV of the Code, Central rules and regulations made thereunder.

Thresholds & timelines

Insurance of employees.–(1)The employer in respect of an establishment shall before or on the day of taking any person into employment, unless such person is already registered under Chapter IV of the Code, register him by entering his name and Aadhaar number and other details on the specified portal for such purpose and an insurance number shall be…
(3) The insurance number allotted under sub-rule (1) shall automatically become invalid if the employee‘s details are not updated on the Declaration form within a period of thirty days or the Aadhaar number provided by the newly employed person is returned unauthenticated by the concerned authorities.

Mapped Code sections

Section 28

Full notified text — Rule 18

English rule text transcribed from the final official 2026 Gazette PDF; layout is normalised for web reading. The Gazette controls.

18. Insurance of employees.–(1)The employer in respect of an establishment shall before or on the
day of taking any person into employment, unless such person is already registered under Chapter IV
of the Code, register him by entering his name and Aadhaar number and other details on the specified
portal for such purpose and an insurance number shall be automatically allotted to the employee
immediately on his registration which shall remain valid for a period of thirty days.Persons already
registered under chapter IV shall be added on the specified portal by inserting Insurance number and
date of appointment.

(2) On registration under sub-rule (1), the employer shall enter the updated particulars of that
employee and family on declaration form available on the specified portal and an Aadhaar linked
identity card shall be provided by the Corporation to the insured person and his dependent family
members, electronically or otherwise.

(3) The insurance number allotted under sub-rule (1) shall automatically become invalid if the
employee‘s details are not updated on the Declaration form within a period of thirty days or the
Aadhaar number provided by the newly employed person is returned unauthenticated by the
concerned authorities.

(4) The employer of the establishment shall be responsible for correctness of the particulars of the
employee, filled on specified portal by him and the Insured Person shall be responsible for correctness
of the particulars of his family submitted to the employer.

(5) The insurance number of an employee will be used by the employer for filing the contributions
and for all other purposes in respect of the employee.

(6) The insurance number allotted to the employee under sub-rule (1) shall be used by him for
availing any benefits available to him or his family members or both, as the case may be, under the
Code.

Explanation.– For the purposes of this rule, ―insurance number‖ means a number allotted by the
specified portal to an employee for the purpose of Chapter-IV of the Code, Central rules and
regulations made thereunder.

Application and evidence

Primary statutory test — (1)The employer in respect of an establishment shall before or on the day of taking any person into employment, unless such person is already registered under Chapter IV of the Code, register him by entering his name and Aadhaar number and other details on the specified portal for such purpose and an insurance number shall be automatically allotted to the employee immediately on his registration which shall…
Additional operative limb — (2) On registration under sub-rule (1), the employer shall enter the updated particulars of that employee and family on declaration form available on the specified portal and an Aadhaar linked identity card shall be provided by the Corporation to the insured person and his dependent family members, electronically or otherwise.
Qualification / exception to test — Explanation.– For the purposes of this rule, ―insurance number‖ means a number allotted by the specified portal to an employee for the purpose of Chapter-IV of the Code, Central rules and regulations made thereunder.
Numerical or timing control — Insurance of employees.–(1)The employer in respect of an establishment shall before or on the day of taking any person into employment, unless such person is already registered under Chapter IV of the Code, register him by entering his name and Aadhaar number and other details on the specified portal for such purpose and an insurance number shall be…
Code Section mapping — 28. Read the mapped provision together with this text rather than treating the concordance as a substitute for it.
Evidence file — retain facts and records proving the role/status of: Employer, Employee / worker, Corporation / EPFO / Board.

Cross-references & prescribed forms

Sections cited/mapped

Section 28

Forms

No form is directly mapped in the current rule register.

Worked example

For a worker/member seeking a benefit connected with insurance of employees, the file should show coverage, service/contribution facts, the rule/scheme and prescribed form, and the calculation/payment. One statutory point to test is: “Insurance of employees.–(1)The employer in respect of an establishment shall before or on the day of taking any person into employment, unless such person is already registered under Chapter IV of the Code, register him by entering his name and Aadhaar number and other details on” Also test the express qualification/proviso before concluding the result. Reconcile the mapped Code Section(s) 28.

Illustrative only. Use the exact notified rule, prescribed form and competent authority.

Q&A — Rule 18

What is Rule 18 of the Social Security (Central) Rules, 2026?

What does Rule 18 require or permit?

A principal operative clause extracted from the notified rule is: “(1)The employer in respect of an establishment shall before or on the day of taking any person into employment, unless such person is already registered under Chapter IV of the Code, register him by entering his name and Aadhaar number and other details on the specified portal for such purpose and an insurance number shall be automatically allotted to the employee immediately on his registration which shall…” Read it with all sub-rules and provisos below.

Does Rule 18 contain a proviso or explanation?

Yes. One extracted qualification is: “Explanation.– For the purposes of this rule, ―insurance number‖ means a number allotted by the specified portal to an employee for the purpose of Chapter-IV of the Code, Central rules and regulations made thereunder.”

What deadline, period, percentage or amount appears in Rule 18?

The rule contains this numerical/time expression: “Insurance of employees.–(1)The employer in respect of an establishment shall before or on the day of taking any person into employment, unless such person is already registered under Chapter IV of the Code, register him by entering his name and Aadhaar number and other details on the specified portal for such purpose and an insurance number shall be…” Apply it only in its notified context.

Which Code sections are linked to Rule 18?

The current concordance maps Rule 18 to Section(s) 28.

When did Rule 18 come into force?

The final Central Rules were notified as G.S.R. 344(E), 8 May 2026; Rule 1 states that the Rules come into force on publication. Check any later amendment or corrigendum before reliance.

Primary sources

Social Security (Central) Rules, 2026 — official Gazette PDF ↗

Code on Social Security, 2020 — India Code ↗

Source check: 20 August 2026.

Jurisdiction note: This is the Central Rule corpus. Check State rules/notifications where the State Government is the appropriate Government and check later Gazette amendments before acting.