Rule 5: Registration of establishments and cancellation thereof

Finin2min analysis — operative rule mechanics

Full notified text — Rule 5

5. Registration of establishments and cancellation thereof.–(1)(a) Every employer seeking
registration for an establishment not already registered shall apply electronically in Form-I of the
Occupational Safety, Health and Working Conditions (Central) Rules, 2026, on the Shram Suvidha
Portal by furnishing details of the establishment and uploading documents related to registration of
the establishment including proof of identity and address of the employers, as specified in the Form.

Explanation.- For the purposes of this sub-rule, Form-I under the Occupational Safety, Health and
Working Conditions (Central) Rules, 2026 shall be the common form for registration under these
rules.

(b) The Form shall be signed digitally or in such other manner as may be required on the portal.

(c) The applicant shall be responsible for the veracity of all information submitted in the application.

(d) The Permanent Account Number (PAN) of the establishment allotted under Income Tax 2025 (30
of 2025) or any other unique number allotted to the establishment under any other law for the time
being in force or any other particular furnished in the form, may be verified online.

(e) The certificate of registration shall be issued in Form-III of the Occupational Safety, Health and
Working Conditions (Central) Rules, 2026 electronically, if the application is complete in all respects
but not later than seven days from the date of submission of complete application, failing which such
establishment shall be deemed to have been registered and the certificate of registration shall be auto-
generated:

        Provided that in exceptional circumstances, the Central Government may, by notification and
for such period as may be specified therein, dispense with the requirement of electronic registration in
respect of establishment or class of establishments, for the whole or any part of India, and submission
of application in the Form-I of the Occupational Safety, Health and Working Conditions (Central)
Rules, 2026 so provided, may be allowed.

(2)     The authorised officer under the Code shall direct the employer who fails to comply with the
requirements of sub-rule (1) to do so within the time stated therein and such employer shall thereupon
comply with the instructions issued by that officer in this behalf.

(3)     The employer in respect of an establishment already registered under any other central labour
law for the time being in force shall, update the particulars of the employer or establishment on the
Shram Suvidha Portal within such period as prescribed under the Occupational Safety, Health and
Working Conditions Code, 2020.

(4) Any registration obtained by furnishing wrong information shall be liable to cancellation after the
establishment has been given an opportunity to show cause within a period of thirty days from the
date on which the notice is served on the concerned employer, electronically or otherwise, as to why
the certificate of registration should not be cancelled.

(5)       The employer shall quote the registration number on all documents prepared or submitted by
him in connection with the Code or the schemes or the rules or the regulations, as the case may be,
and in all correspondence with the offices concerned.

(6) Any change in the particulars furnished in the Form-Iof the Occupational Safety, Health and
Working Conditions (Central) Rules, 2026 submitted on the specified portal shall be updated by the
employer within thirty days of such change.

(7)      The employer of an establishment to which the provisions of the Code apply and whose
business activities are in the process of closure, may apply for cancellation of registration in the
specified form online on the Shram Suvidha Portal after furnishing complete details and the status of
the contribution and other dues payable under the Code.

(8)     The application for cancellation of registration shall be allowed after the particulars in the
application are verified in such manner as may be specified by the Central Government:

        Provided that no such application for cancellation of registration shall be entertained unless the
employer has furnished all returns, paid all dues under the Code and submitted a self-certification to
that effect along with the application:

        Provided further that such application for cancellation shall be decided within a period of
ninety days from the date of receipt of the application complete in all respects.

(9) A copy of the certificate of registration shall be displayed at the conspicuous places in the
premises where the work is being carried out.

                                             CHAPTER II

                             SOCIAL SECURITY ORGANISATIONS

             A. CENTRAL BOARD, EMPLOYEES’ PROVIDENT FUND

Application and evidence

1. Primary statutory test — (1)(a) Every employer seeking registration for an establishment not already registered shall apply electronically in Form-I of the Occupational Safety, Health and Working Conditions (Central) Rules, 2026, on the Shram Suvidha Portal by furnishing details of the establishment and uploading documents related to registration of the establishment including proof of identity and address of the employers, as specified…
2. Additional operative limb — Explanation.- For the purposes of this sub-rule, Form-I under the Occupational Safety, Health and Working Conditions (Central) Rules, 2026 shall be the common form for registration under these rules.
3. Qualification / exception to test — Provided that in exceptional circumstances, the Central Government may, by notification and for such period as may be specified therein, dispense with the requirement of electronic registration in respect of establishment or class of establishments, for the whole or any part of India, and submission of application in the Form-I of the Occupational…
4. Numerical or timing control — (e) The certificate of registration shall be issued in Form-III of the Occupational Safety, Health and Working Conditions (Central) Rules, 2026 electronically, if the application is complete in all respects but not later than seven days from the date of submission of complete application, failing which such establishment shall be deemed to have been…
5. Code Section mapping — 3. Read the mapped provision together with this text rather than treating the concordance as a substitute for it.
6. Evidence file — retain facts and records proving the role/status of: Employer, Employee / worker, Central Government.

Cross-references & prescribed forms

Worked example

Q&A — Rule 5

Primary sources