Rule 114: Retention and transfer of medical certificates
Reviewed by Finin2min Editorial Desk · Last reviewed 30 August 2026
Rule 114 — Governs retention and transfer of medical certificates and the rights, duties, powers or procedure expressly stated in this rule. Key operative text: (1) All medical examination records with medical history and job details to depict the occupational dust exposure profile of persons employed or to be employed in a mine shall be retained in the possession of the manager of…
Occupational Safety, Health and Working Conditions (Central) Rules, 2026 were finally notified under G.S.R. 345(E), 8 May 2026. The Central Rules must be read with the Code and any later amendment/corrigendum.
Finin2min analysis — operative rule mechanics
Operative clauses
- (1) All medical examination records with medical history and job details to depict the occupational dust exposure profile of persons employed or to be employed in a mine shall be retained in the possession of the manager of the mine so long as the person is employed in the mine and for a period of five years thereafter:
- (2) If the examining authority who conducts medical examination of persons employed or to be employed in any mine is relieved of their duties regarding medical examination, such examining authority shall transfer all records of medical examination in their possession to the manager of the mine concerned.
Provisos / explanations
- Provided that the manager of a mine where such person is or was employed shall, if so requested by the manager of any other mine where the person is to be employed, send all medical certificates with respect to such person.
Thresholds & timelines
- Retention and transfer of medical certificates.- (1) All medical examination records with medical history and job details to depict the occupational dust exposure profile of persons employed or to be employed in a mine shall be retained in the possession of the manager of the mine so long as the person is employed in the mine and for a period of five…
Mapped Code sections
Full notified text — Rule 114
114. Retention and transfer of medical certificates.- (1) All medical examination records with medical
history and job details to depict the occupational dust exposure profile of persons employed or to be
employed in a mine shall be retained in the possession of the manager of the mine so long as the person is
employed in the mine and for a period of five years thereafter:
Provided that the manager of a mine where such person is or was employed shall, if so requested
by the manager of any other mine where the person is to be employed, send all medical certificates
with respect to such person.
(2) If the examining authority who conducts medical examination of persons employed or to be
employed in any mine is relieved of their duties regarding medical examination, such examining
authority shall transfer all records of medical examination in their possession to the manager of the
mine concerned.Application and evidence
- Primary statutory test — (1) All medical examination records with medical history and job details to depict the occupational dust exposure profile of persons employed or to be employed in a mine shall be retained in the possession of the manager of the mine so long as the person is employed in the mine and for a period of five years thereafter:
- Additional operative limb — (2) If the examining authority who conducts medical examination of persons employed or to be employed in any mine is relieved of their duties regarding medical examination, such examining authority shall transfer all records of medical examination in their possession to the manager of the mine concerned.
- Qualification / exception to test — Provided that the manager of a mine where such person is or was employed shall, if so requested by the manager of any other mine where the person is to be employed, send all medical certificates with respect to such person.
- Numerical or timing control — Retention and transfer of medical certificates.- (1) All medical examination records with medical history and job details to depict the occupational dust exposure profile of persons employed or to be employed in a mine shall be retained in the possession of the manager of the mine so long as the person is employed in the mine and for a period of five…
- Code Section mapping — 67, 68, 69, 70, 71, 72, 73. Read the mapped provision together with this text rather than treating the concordance as a substitute for it.
- Evidence file — retain facts and records proving the role/status of: Authority / officer.
Cross-references & prescribed forms
Sections cited/mapped
Forms
No form is directly mapped in the current rule register.
Worked example
For an establishment affected by retention and transfer of medical certificates, the compliance owner should identify the applicable sector and authority, document the prescribed control/notice/record and retain inspection or training evidence. A text point to test is: “Retention and transfer of medical certificates.- (1) All medical examination records with medical history and job details to depict the occupational dust exposure profile of persons employed or to be employed in a mine shall be retained in the possession of the manager of the min” Also test the express qualification/proviso before concluding the result. Reconcile the mapped Code Section(s) 67, 68, 69, 70, 71, 72, 73.
Illustrative only. Use the exact notified rule, prescribed form and competent authority.
Q&A — Rule 114
What is Rule 114 of the Occupational Safety, Health and Working Conditions (Central) Rules, 2026?
Rule 114 — Governs retention and transfer of medical certificates and the rights, duties, powers or procedure expressly stated in this rule. Key operative text: (1) All medical examination records with medical history and job details to depict the occupational dust exposure profile of persons employed or to be employed in a mine shall be retained in the possession of the manager of…
What does Rule 114 require or permit?
A principal operative clause extracted from the notified rule is: “(1) All medical examination records with medical history and job details to depict the occupational dust exposure profile of persons employed or to be employed in a mine shall be retained in the possession of the manager of the mine so long as the person is employed in the mine and for a period of five years thereafter:” Read it with all sub-rules and provisos below.
Does Rule 114 contain a proviso or explanation?
Yes. One extracted qualification is: “Provided that the manager of a mine where such person is or was employed shall, if so requested by the manager of any other mine where the person is to be employed, send all medical certificates with respect to such person.”
What deadline, period, percentage or amount appears in Rule 114?
The rule contains this numerical/time expression: “Retention and transfer of medical certificates.- (1) All medical examination records with medical history and job details to depict the occupational dust exposure profile of persons employed or to be employed in a mine shall be retained in the possession of the manager of the mine so long as the person is employed in the mine and for a period of five…” Apply it only in its notified context.
Which Code sections are linked to Rule 114?
The current concordance maps Rule 114 to Section(s) 67, 68, 69, 70, 71, 72, 73.
When did Rule 114 come into force?
The final Central Rules were notified as G.S.R. 345(E), 8 May 2026; Rule 1 states that the Rules come into force on publication. Check any later amendment or corrigendum before reliance.