Annual General Meeting Under Companies Act: Timeline and Document Pack
The AGM is not a ceremonial meeting. It is the shareholder approval point that drives financial-statement adoption, annual filings and key governance records.
For broader context, see the Companies Act, MCA and Startup Compliance Hub.
Section 96 basics
Section 96 governs annual general meetings. India Code text includes that every annual general meeting shall be called during business hours, between 9 a.m. and 6 p.m., on a day that is not a National Holiday.
For the connected rule, example or next step, see Board Meeting Calendar for Private Companies: Section 173 Controls.
AGM document pack
| Document | Purpose |
|---|---|
| AGM notice and explanatory statement, where required | Shows valid meeting call and business. |
| Financial statements and auditor report | Placed/adopted as applicable. |
| Board report | Core annual governance document. |
| Attendance/proxy records | Supports meeting validity. |
| Minutes | Formal record for annual compliance and future audit. |
For the connected rule, example or next step, see LLP Annual Filing Calendar: Form 8, Form 11 and Partner Records.
Before fixing AGM date
- Confirm audit completion timeline.
- Check board approval of financial statements and board report.
- Review shareholder list and notice dispatch method.
- Identify ordinary and special business.
- Plan AOC-4/MGT-7 downstream filing calendar.
Finin2min warning
Official sources used
This article is intentionally source-limited to official MCA / India Code material. Verify final filing positions with the latest Act, Rules, MCA forms and portal advisories before publishing.
- India Code: Companies Act, 2013 — Section 96 Annual General Meeting
- India Code: Companies Act, 2013 — Section 137 Financial Statement Filing
- India Code: Companies Act, 2013 — Section 92 Annual Return
- India Code: Companies Act, 2013 official PDF
FAQs
Section 96 of the Companies Act governs annual general meetings.
India Code text states every AGM shall be called during business hours on a day that is not a National Holiday.
Financial statement and annual return filing workflows depend on AGM/adoption facts.
Source and review trail
Use the current official instrument, portal or regulator publication before acting. This panel separates the category authority from page-specific references.
- Primary category
- Companies Act & MCA
- Official starting point
- www.mca.gov.in
Page source links
- India Code: Companies Act, 2013 official PDF
- India Code: Companies Act, 2013 — Section 137 Financial Statement Filing
- India Code: Companies Act, 2013 — Section 92 Annual Return
- India Code: Companies Act, 2013 — Section 96 Annual General Meeting
- Companies Act, 2013 and subordinate legislation on India Code
- MCA notifications and circulars