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Form guide · Source checked 21 October 2026
Shareholding pattern: reconciled Tables I–VI example
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Prepare the actual shareholding categories and holder-level rows, reconcile voting/demat totals and report the current quarter within 21 days.
Source checked 21 October 2026; the cited current instrument and its commencement govern this selected example.
Download and read the completed example
Fictional listed company has 10,00,000 fully paid ordinary shares of₹10, all dematerialised. Six direct natural-person holders; quarter ended 30 September 2026; model filed 20 October 2026.
Fictional, unsigned completed illustration. It demonstrates this form’s fields; it is not a filed return, medical opinion, official order or proof of an actual transaction.
When and how this form is used
Regulation 31’s ordinary quarterly clock is 21 days from quarter-end. September 30+21 days=21 October 2026; the model filing 20 October is one day early. Also evaluate the separate pre-listing and capital-restructuring event triggers; a quarterly due date does not override them.
Use the current Annexure 2 tables, including the 2025 changes to NDU/other-encumbrance information and Table VI foreign-ownership limits. Do not stop at a promoter/public summary or reuse a 2023 file without those changes. The selected Table VI expressly reports 24% board-approved limit and 0% utilisation for all five dates, using an assumed valid board decision; it does not represent the ordinary manufacturing sectoral cap as 0%.
Reconcile fully paid, partly paid, DR, voting, dilution and demat columns independently. Here each equals the stated fully paid shares and no conversion changes the denominator. Face capital is₹1 crore; market price and premium are not the percentage denominator.
All four public holders own 10%, so each must be named under the≥1% public-holder rule. Each has₹10 lakh nominal capital, therefore belongs above the₹2 lakh nominal-capital category. A direct natural-person shareholder is not automatically a separately reportable indirect SBO.
Promoter/public status depends on actual legal classification and relationships, not just percentage. The sample expressly assumes four unrelated public investors and no concert/control agreement; keep genuine classifications, PAN consolidation and any nil promoter rows in the actual filing.
The completed fields
Declarations and Table I totals
| Prescribed field / section | Completed fictional entry |
|---|---|
| Entity / reporting / instrument | Illustration Holdings Components Ltd; ISIN /code [synthetic invalid]; quarterly 30 September 2026; one fully paid equity class, face₹10. |
| Declarations: other securities / restrictions | No partly paid shares, outstanding convertibles/warrants, depository receipts, locked-in or pledged/encumbered shares, differential voting rights, non-disposal undertaking or other encumbrance. |
| A promoter / B public / C non-promoter non-public | A:2 holders,6,00,000 shares/60%; B:4 holders,4,00,000 shares/40%; C:0 holders/0 shares/0%. Total 6 holders,10,00,000 shares/100%. |
| Voting / diluted / demat | One vote per share; all 10,00,000 votes, no instruments requiring dilution. A 6,00,000 and B 4,00,000 demat shares; full 10,00,000 demat. |
Table II: each promoter / promoter-group row
| Prescribed field / section | Completed fictional entry |
|---|---|
| Ravi Kumar / Arun Mehta | Ravi 4,00,000 shares/40%; Arun 2,00,000 shares/20%, Indian individuals, each direct beneficial holder; synthetic invalid PANs . Fully paid/voting/demat counts equal each shareholding. |
| Promoter other columns | Both: partly paid 0, DR 0, convertibles 0, locked 0, pledged 0, NDU 0, other encumbrance 0; no promoter with nil holding omitted in the assumed complete promoter list. |
Table III: all public rows ≥1% and category subtotal
| Prescribed field / section | Completed fictional entry |
|---|---|
| Four named public shareholders | Priya Sharma, Meera Rao, Kavita Shah and Asha Verma, fictional Indian individuals, each 1,00,000 shares/10%, own-account direct holdings and synthetic PAN . No person acting in concert, agreement or promoter relationship assumed. |
| Correct individual category / other categories | Each nominal holding₹10,00,000 exceeds₹2 lakh: include in individual holders with nominal share capital above₹2 lakh, not the up-to₹2 lakh category. No institutions, NR Is, foreign entities or residual public holders in this model. |
| Public holdings and restrictions | Each fully paid/voting/demat 1,00,000, partly paid/DR/convertible/locked/pledged/NDU/other encumbrance 0. Category total 4,00,000 shares/40%. Names are disclosed because each exceeds 1%. |
Tables IV–VI and verification
| Prescribed field / section | Completed fictional entry |
|---|---|
| Non-public / SBO / foreign ownership schedules | Table IV nil: no employee trust or custodian DR holding. Table V nil on the assumed absence of indirect individual holding/control requiring an SBO entry; direct-shareholder percentages alone do not create an indirect SBO. Table VI: board-approved foreign ownership limit 24%, assumed valid resolution, and actual utilisation 0% at 30 September 2026 and each previous quarter-end 30 June 2026,31 March 2026,31 December 2025 and 30 September 2025. A zero foreign holding does not imply a zero board-approved limit. |
| Authority / reconciliation / signature | Model register-of-members and depository reconciliation assumed; Ravi Kumar, fictional compliance officer,20 October 2026, NOT SIGNED OR FILED. No real depository confirmation, identifiers or ownership certification issued. |
Supporting records and reconciliation
Retain the actual records identified in each field block, approvals/authority, reporting-period reconciliation and genuine submission or delivery evidence. The fictional entries do not establish those underlying facts.
Worked calculation: Promoters 4,00,000+2,00,000=6,00,000/10,00,000=60%; public 4×1,00,000=4,00,000=40%; total 100%.10,00,000×₹10=₹1 crore face capital; each public nominal holding₹10 lakh>₹2 lakh.30 Sep+21 days=21 Oct 2026.
Official source and version
Download the official requirement and format pages. The named annexure/regulation governs; adjacent material may share a page. This completed PDF is an educational field transcription, not an exchange XBRL import file or executed certificate.
Use the identified reporting period and entity/transaction branch. A genuine filing must use the competent current exchange/ SEBI /depository channel. Website catalogue numbers are not legal form numbers.
Practical questions
Can I submit the sample as my own completed form?
No. Replace the fictional facts with accurate records, use the competent filing or record-keeping route described above and complete genuine signatures or certifications where required.
What makes the example specific to this form?
Prepare the actual shareholding categories and holder-level rows, reconcile voting/demat totals and report the current quarter within 21 days. The URL’s form-004 is this website’s catalogue identifier, not an official SEBI statutory form number.