Rule 19 — Maintenance of records

19. Maintenance of records- (1)Every registered person shall keep and maintain, in addition to the particulars mentioned in sub-section (2) of section 14, the following records and documents at the factory where the manufacture of specified goods is carried out, namely:- (a) purchase invoices, bills of entry, or delivery challans in respect of all packing machines installed in the factory; (b) lease agreements or rent deeds where machines are obtained on lease or hire; (c) records of any modification, repair or alteration made to the machines that may impact their packing speed or capacity; (d) electricity bills issued by the distribution company; (e) record of receipts and consumption of principal raw materials and packing materials; (f) record of the daily production, clearance and closing stock of specified goods; (g) record of the generation and disposal of waste or scrap laminates; (h) balance sheet and profit and loss account for each financial year; and (i) bank statements reflecting payments for machine procurement. (2) All the records and documents under sub-rule (1) shall be retained for a period of twenty-four months from the end of the financial year to which such records or documents pertain: Provided that where an appeal, revision, or any other proceeding is pending before any Appellate Authority, Tribunal, or Court, the records of the subject matter of such proceeding shall be retained for a period of one year after the final disposal of such proceeding or for the period specified above, whichever is later. CHAPTER VIII COMPOUNDING OF OFFENCES