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GST Common Portal Operations

GST Common Portal Operations

31 detailed operational workflows.

Legal cut-off: 19 July 2026Robots: index,followAuthors: CA Nikhil Gupta and Kajri Singh
Substantive family landing. Each workflow contains legal anchor, operating steps, evidence, failure points, example and Q&A.

GSTR-1 Outward Supply Control

Prepare invoice-level outward supplies, HSN, exports, notes, advances and e-commerce disclosures. Reconcile IRP and books before filing.

Open workflow

GSTR-1A Amendment Control

Run a same-period exception process after GSTR-1 and before GSTR-3B. Record each amendment reason and recipient impact.

Open workflow

GSTR-3B Liability and ITC Control

Bridge books, GSTR-1/1A, 2B/IMS, RCM, reversals, interest and cash/credit utilisation before offset.

Open workflow

GSTR-2B and IMS Control

Separate portal visibility, recipient action, documentary eligibility and actual business receipt. Portal acceptance does not replace section 16 conditions.

Open workflow

QRMP and IFF Control

Check turnover eligibility, filing frequency, IFF use, monthly challans and quarterly reconciliation.

Open workflow

Composition CMP-08 and GSTR-4 Control

Control quarterly payment, annual return, ineligible supplies, turnover and option withdrawal.

Open workflow

Non-Resident and OIDAR Return Control

Separate non-resident taxable-person and OIDAR filing, tax, registration and cross-border evidence.

Open workflow

ISD GSTR-6 Control

Reconcile vendor invoices, eligible recipient units and credit distribution documents.

Open workflow

TDS and TCS Return Control

Reconcile invoice-level deductions/collections, statements, certificates and recipient credit actions.

Open workflow

GSTR-9 and GSTR-9C Annual Control

Build annual bridges from GSTR-1, 3B, 2B, books, financial statements and prior-year amendments.

Open workflow

New GST Registration Control

Prepare constitution, place, bank, authorisation and business evidence. Track Aadhaar, biometric and physical verification.

Open workflow

Registration Amendment and Geocoding Control

Separate core and non-core amendments, location evidence and one-time geocoding records.

Open workflow

Cancellation and Revocation Control

Control taxpayer application, officer proceedings, final return and revocation evidence.

Open workflow

GSTIN Counterparty Due-Diligence Control

Capture legal name, status, cancellation, filing frequency and other visible fields; do not treat portal status as a credit guarantee.

Open workflow

Electronic Ledgers and Offset Control

Reconcile cash, credit and liability ledgers, utilisation order, RCM cash payment and mismatch forms.

Open workflow

GST Challan and Payment Failure Control

Control CPIN, CIN, expiry, bank status, OTC/NEFT/RTGS and grievance evidence.

Open workflow

Interest and Late-Fee Portal Control

Calculate legal liability independently, compare portal computation and preserve payment allocation.

Open workflow

RFD-01 Refund Application Control

Control category, relevant date, formula, unjust enrichment, supporting statements and deficiency reset.

Open workflow

Export Refund and LUT Control

Match LUT, invoices, shipping bills, EGM, BRC/FIRC, 2B and customs data.

Open workflow

Notice, Reply and Demand Portal Control

Map notice, summary, relied-on documents, personal hearing, reply, order and demand ledger.

Open workflow

DRC-01B Outward Liability Mismatch

Reconcile GSTR-1/1A versus 3B, pay or explain, and retain portal response evidence.

Open workflow

DRC-01C ITC Mismatch

Reconcile 2B, 3B, reversals and payment; separate portal difference from final eligibility.

Open workflow

APL-01 First Appeal Control

Control limitation, order copy, grounds, pre-deposit, acknowledgement and defect cure.

Open workflow

GST Portal Grievance Evidence Pack

Capture screenshots, timestamps, browser/API logs, ticket number, retry history and legal deadline protection.

Open workflow

GSP and API Governance

Control credentials, consent, logs, schema version, retries, data minimisation and vendor exit.

Open workflow

GST Portal Data Download and Retention

Archive filed returns, ledgers, notices, orders, acknowledgements and JSON/PDF files with hashes.

Open workflow

SEZ LoA/LoP Portal Data Control

Maintain validity, authorised operations and amendment evidence; portal display does not replace SEZ approval documents.

Open workflow

TDS/TCS Credit Received Control

Accept/reject invoice-level records, generate summary, file and reconcile cash-ledger credit.

Open workflow

Annual Return System Warning Control

Investigate red-highlight variances but do not assume warnings alter legal reporting requirements.

Open workflow

Authorised Signatory and Access Control

Maintain board/partner authority, mobile/email, DSC/EVC access and prompt removal of former users.

Open workflow

GST Filing Business Continuity Control

Maintain calendar buffers, alternate authorised users, IRP/API fallback, evidence of downtime and escalation.

Open workflow