Companies Act · source-checked form guide
MGT-3: location of the company’s foreign register
Notify opening, relocation or discontinuance of the company’s permitted foreign register. MGT-3 is a location notice, not the foreign register itself and not a foreign-company registration form.
Which version and who acts?
Notified 2023 substituted format, effective 23 January 2023, read with the specific current statutory obligation. Fictional 2026 scenario; no filing or approval claimed.
Company whose articles permit the relevant foreign register, acting through its actual authorised signatory; the register and its India duplicate remain separate records.
G.S.R.44(E), physical pp 12–15:notice choices, register type, opening/change/discontinuance address blocks and company declaration; Management Rule 7 controls 30/15-day duties.
Completed field illustration
Fictional example — not for filing. Fictional Aurelia’s articles permit a foreign members register for members resident in the United Kingdom. Its London register moves from 1 Example Street to 2 Training Street on 1 October 2026. Board authority is assumed 25 September; a draft change notice is prepared 21 October.
| Prescribed field / block | Completed fictional entry |
|---|---|
| 1–2 Company | SYNTHETIC-CIN-01; deliberately not a valid CIN; Aurelia Demonstration Private Limited (fictional); fictional Delhi registered office; contact@example.invalid. |
| 3 Notice type | Change of situation of office where foreign register is kept. |
| 4 Register relates to | Members; this is the company’s foreign part-register for the eligible overseas residents. |
| PartB 5 Effective date / new office | 01/10/2026;2 Training Street, London, United Kingdom; synthetic postal/contact markers, not a real premises claim. |
| PartB 6 Existing office | 1 Example Street, London, United Kingdom; fictional prior address. |
| PartB 7 Purpose | Move to the replacement register-administration office; no change of registered office in India or shareholder ownership represented. |
| PartsA/C | Opening/discontinuance alternatives not selected; do not enter a fictitious discontinuance date. |
| Declaration / Board authority | 25/09/2026, assumed authority; actual signatory identifiers and genuine authorisation required. Not signed. No DSC, certification, SRN, filing or approval has occurred. |
The named fields illustrate this scenario. The official reference contains the additional applicable fields, schedules, attachments and declarations. Synthetic identifiers are not valid input for a live filing. No signature, certification, authority action or successful filing is represented.
Check the dates, amounts and legal branch
- Current Rule 7(2) requires the change notice within 30 days:1 October +30 =31 October 2026.21 October is 20 days after the assumed move.
- Rule 7(8) separately requires each foreign-register entry to be transmitted to the India registered office within 15 days and an updated duplicate kept there. The 30-day location notice does not replace that duty.
- A foreign register is part of the company’s principal register. The same holding must not be simultaneously transacted in another principal/foreign register contrary to Rule 7(10).
Prepare, submit and retain the evidence
- Confirm actual articles authority, overseas-holder scope and the true office-change/opening/discontinuance event and Board authority.
- Choose the correct current notice branch and complete actual foreign addresses, effective date, register type and truthful declaration.
- File within the event-based period, retain acknowledgement and continue the separate foreign-register,15-day transmission, India-duplicate and inspection controls.
Download the right reference and sample
Official prescribed referenceFilled sample: fictional field illustrationThe reference preserves the complete official source document. Use the physical PDF page locators above to find this form; adjacent forms and amendment provisions may share a page. The sample is a static educational model, not an MCA utility, statutory approval or executed filing.
Primary authorities and exact locators
- G.S.R.44(E), physical pp 12–15:notice choices, register type, opening/change/discontinuance address blocks and company declaration; Management Rule 7 controls 30/15-day duties.
- Companies Act, 2013: the sections expressly identified in the form and explanatory workflow; source copy, read with the specific later rules linked here.
- Management Rule7(1)–(11):articles authority,30-day location notices,15-day transmission to India, duplicate register and no duplicate transaction of the same holding.
Questions readers ask
What does this PDF complete?
It illustrates the named prescribed fields with fictional facts. The real statutory document must include every applicable field and annexure, supported by actual records and authorised verification.
Does downloading the sample create a filing or approval?
No. Follow the specific preparation and submission steps above. The actual portal acknowledgement, authority decision or signed professional report is separate evidence.