Companies Act · source-checked form guide
BEN-3: company register of significant beneficial owners
The reporting company maintains the prescribed SBO register. It records the individual and declaration history; it is neither the individual declaration nor the Registrar return.
Which version and who acts?
2019 substituted prescribed format, read with the current section 90 and SBO Rules. Fictional 2026 case; no statutory document is executed or filed.
Reporting company maintains and authenticates the actual statutory register under section 90(2) and Rule5.
2019 amendment physical pp12–13: BEN-3 columns1–11, identity, status, declaration, cessation, register-entry and BEN-2 filing history; Rule5.
Completed field illustration
Fictional example — not for filing. The same fictional Mira/Example Holding chain produces BEN-1 dated 4 October 2026, received 5 October. The company records it in BEN-3 on 6 October. As at the illustrated 21 October working date, the related BEN-2 remains a draft; no filing or SRN is invented.
| Prescribed field / block | Completed fictional entry |
|---|---|
| Register header | Aurelia Demonstration Private Limited; fictional New Delhi registered office. |
| 1–5 Serial / name / address / birth / parent | 1; Mira Example; 1 Example Lane, New Delhi 110001; mira@example.invalid; 15/05/1985; Dev Example. |
| 6–9 Occupation / nationality / identity | Employee; Indian; synthetic PAN/UIN marker; foreign-passport branch not applicable. |
| 10 Status / interest | SBO through majority stake in Example Holding Private Limited, which holds 20% shares/votes; no direct reporting-company holding. |
| Declaration date | 04/10/2026; actual company receipt 05/10/2026 recorded in supporting delivery control. |
| Cessation date | Not applicable: interest has not ceased in this example. |
| Register-entry date | 06/10/2026. |
| BEN-2 filing history | Pending draft as at 21/10/2026; no SRN or completed filing represented. |
| Other interest / instructions / authentication | None assumed; actual authenticated register and underlying ownership/declaration records required. |
The named fields illustrate this scenario. The official reference contains the additional applicable fields, schedules, attachments and declarations. Synthetic identifiers are not valid input for a live filing. No signature, certification, authority action or successful filing is represented.
Check the dates, amounts and legal branch
- Acquisition 1 October → declaration 4 October → receipt 5 October → register entry 6 October is a coherent sequence.
- The 30-day receipt-based BEN-2 point is 4 November 2026. A draft on 21 October is within that period but does not itself complete the return.
- The register must reflect actual cessations and filing history. Do not populate an invented filing reference merely to make every column look complete.
Prepare, submit and retain the evidence
- Reconcile actual BEN-1 and the underlying ownership chain to the company’s member and rights records.
- Enter every applicable BEN-3 identity, status and date column and authenticate the actual register; preserve receipt evidence separately where needed.
- Update genuine cessation/changes and BEN-2 filing history when those events occur, and apply the statutory inspection and maintenance requirements.
Download the right reference and sample
Official prescribed referenceFilled sample: fictional field illustrationThe reference preserves the complete official source document. Use the physical PDF page locators above to find this form; adjacent forms and amendment provisions may share a page. The sample is a static educational model, not an MCA utility, statutory approval or executed filing.
Primary authorities and exact locators
- 2019 amendment physical pp12–13: BEN-3 columns1–11, identity, status, declaration, cessation, register-entry and BEN-2 filing history; Rule5.
- Companies Act, 2013: the sections expressly identified in the form and explanatory workflow; source copy, read with the specific later rules linked here.
- Current SBO Rule 2(1)(d),(h), explanations I–III: majority stake, indirect rights and the qualifying reporting-company interest. Full 2019 amendment pp1–5 contains duties and time limits.
Questions readers ask
What does this PDF complete?
It illustrates the named prescribed fields with fictional facts. The real statutory document must include every applicable field and annexure, supported by actual records and authorised verification.
Does downloading the sample create a filing or approval?
No. Follow the specific preparation and submission steps above. The actual portal acknowledgement, authority decision or signed professional report is separate evidence.