Special Window for Physical Share Transfer Cases: Investor Document-Reconstruction Guide
By Ravi Sisodia · Reviewed by CA Divyanshu Sengar · Updated 5 October 2026
SEBI's special window for old physical-share transfer cases is live from 5 February 2026 to 4 February 2027. Eligible investors should reconstruct the original transfer deed, certificate and ownership trail before approaching the RTA.
Finin2min 2-Minute Summary
- SEBI opened a special transfer-cum-dematerialisation window from 5 February 2026 to 4 February 2027.
- The core condition is that the transfer deed must have been executed before 1 April 2019.
- Fresh lodgement can qualify where the old deed and original security certificate are available; certain previously rejected/returned cases can also qualify.
- Cases without the original security certificate can face ineligibility under the stated window conditions.
- Investors should use the listed company's/RTA's current process and preserve submission acknowledgement.
First test eligibility from dates and originals
Find the executed transfer deed and verify its date is before 1 April 2019. Locate the original security certificate and identify whether the case was never lodged or was previously rejected/returned/not attended to.
Do not recreate or backdate a transfer instrument.
Reconstruct the identity and title trail
Match transferor/transferee names, folio, certificate/distinctive numbers, consideration/stamp evidence where relevant, signatures and current claimant KYC. If a party has died or changed name, obtain the legal supporting records rather than altering the old deed.
Keep earlier RTA rejection correspondence because it can explain deficiencies now being cured.
The objective is demat, not revival of paper trading
The special window enables regularisation and transfer-cum-dematerialisation. Prepare a valid demat account and RTA/DP details so the securities can move into electronic form.
After completion, reconcile ISIN/quantity and preserve cost/acquisition records for future tax.
Old physical-share case: transferor has died since signing the deed
A deed executed before 1 April 2019 may satisfy the historical date condition even though the transferor later dies before the investor regularises the case. The investor should not alter the old document. Instead, ask the company/RTA for the documentary route needed to connect the original executed transfer with the current legal circumstances.
Death certificate, succession/representative documents or other evidence may be relevant depending on the facts. Because the special window is time-bound, identify complex cases early rather than waiting until January 2027.
- Do not modify/backdate the historical transfer deed.
- Raise death/name-change issues with the RTA early.
- Preserve every deficiency letter and response.
Document-reconstruction checklist
- Transfer deed executed before 1 April 2019.
- Original security certificate.
- Prior lodgement/rejection evidence if any.
- Transferor/transferee identity trail.
- Current KYC and demat details.
- RTA acknowledgement and deficiency replies.
- Final demat credit reconciliation.
Questions readers commonly ask
What is the special-window period?
5 February 2026 to 4 February 2027.
Can a fresh lodgement qualify?
SEBI's January 2026 material allows specified fresh lodgements where the deed was executed before 1 April 2019 and original certificate is available.
What if the original certificate is lost?
The special-window eligibility table should be checked carefully; absence of the original certificate can make the case ineligible under that route.
Should I submit through an unofficial recovery agent?
Use the listed company/RTA/DP's official process.
Official / primary sources
- SEBI Special Window Circular - 30 January 2026 circular; window 5 Feb 2026 to 4 Feb 2027
- SEBI Special Window Press Release - Eligibility summary
Disclaimer
Important: General educational and professional-reference material. Verify the current operative regulation/circular, portal version and exact facts before acting. Consultation papers are proposals unless a later operative instrument adopts them. Educational and professional reference only; confirm the current law, rates and the facts of your case before relying on this page.