Company Master Data Shows Wrong Registered Office: MCA Rectification and Evidence File
By Ravi Sisodia · Reviewed by CA Divyanshu Sengar · Updated 5 October 2026
2-minute summary
- If MCA master data shows the wrong registered office, first determine whether the portal is displaying stale data, the underlying filing was wrong, or the company failed to file the statutory change. Those are different problems with different remedies.
- Section 12 of the Companies Act requires a registered office and prescribed notice of changes. The evidence file should therefore start with incorporation/registered-office filings, board approval where relevant, lease/ownership proof and utility/address evidence.
- Do not treat an informal website or invoice address as the company's statutory registered office. Reconcile the address appearing in MCA master data with the latest approved filing and the company's statutory registers and letterhead.
Current position
Control and evidence map
| # | Control / evidence requirement | |
|---|---|---|
| 1 | Download the current MCA master-data record and save the date/time of the discrepancy. | |
| 2 | Trace the latest registered-office filing/SRN and verify its status, effective date and attachments. | |
| 3 | Compare the statutory record with board resolutions, rent/ownership documents, NOC and utility/address proof used for the filing. | |
| 4 | If the office actually changed but the filing was never made, regularise the statutory filing rather than asking MCA to 'correct' a true historical default. | |
| 5 | If the filing is approved but master data remains wrong, raise the issue with the MCA helpdesk/ROC using the SRN and supporting record. | |
Worked example
A company shifted from Gurugram to another address and has an approved registered-office SRN, but master data still shows the old address. The repair file should lead with the approved SRN/evidence and portal screenshot. If no valid change filing exists, the problem is compliance, not merely portal display.
Common mistakes
- Using GST or bank KYC address as proof that MCA registered-office data must automatically change.
- Raising a portal ticket without checking the filing status and effective date.
- Backdating a change to make records appear consistent.
- Failing to update statutory correspondence after the MCA record is regularised.
Frequently asked questions
Does changing the office on invoices update MCA?
No. MCA registered-office data changes through the prescribed corporate filing process.
What if the SRN is approved but the portal is wrong?
Preserve the approved filing and raise a portal/ROC issue with the specific SRN and evidence.
What if the company never filed the change?
Treat it as a statutory compliance gap and regularise under the current Companies Act/MCA process.
Official sources
- Legislative Department / India Code - Companies Act, 2013 - consolidated text (Act 18 of 2013; current consolidated text)
- Ministry of Corporate Affairs - MCA21 V3 - current stakeholder updates and master-data services (MCA21 V3; current)
- Ministry of Corporate Affairs - Instruction Kit for webform DIR-6 (DIR-6 / Rule 12(1); current form kit)
Disclaimer
Educational and professional reference only; confirm the current law, rates and the facts of your case before relying on this page.