Share Certificate Issue and Duplicate Certificate: Evidence Checklist
A share certificate is legal evidence of shareholding, not a design file. Companies should treat issue, endorsement, duplicate certificate and cancellation as controlled events.
\nFor broader context, see the Companies Act, MCA and Startup Compliance Hub.
Section 46 context
Section 46 of the Companies Act deals with certificate of shares. For practical compliance, the share certificate process must match allotment, transfer and register records.
Use the Companies Act Related-Party Transaction Approval Checker to work through the related inputs before acting.
\nCertificate control table
| Event | Evidence |
|---|---|
| Fresh allotment | Board/allotment approval, PAS-3 file, register entry and certificate issue tracker. |
| Transfer endorsement/new certificate | Transfer instrument, board approval, old certificate and register update. |
| Duplicate certificate | Loss affidavit/indemnity, newspaper/police evidence where required, board approval and duplicate marking. |
| Split/consolidation/replacement | Original certificate, approval and register update. |
For the connected rule, example or next step, see Share Issue Compliance: Rights Issue, Private Placement and Allotment Basics.
\nRecords to preserve
- Certificate number and distinctive numbers.
- Member folio and class of shares.
- Issue/endorsement/cancellation date.
- Signed certificate copy and dispatch proof.
- Board approval and register update extract.
For the connected rule, example or next step, see PAS-3 Return of Allotment: Share Issue and Private Placement Controls.
\nFinin2min warning
Official sources used
This article is intentionally source-limited to official India Code / MCA material. Verify final filing positions with the latest Act, Rules, MCA forms and portal advisories before publishing.
- India Code: Section 46 — Certificate of Shares
- India Code: Section 39 — Allotment of Securities
- India Code: Section 56 — Transfer and Transmission of Securities
- India Code: Section 88 — Register of Members etc.
- India Code: Companies Act, 2013 official PDF
FAQs
Section 46 deals with certificate of shares.
Yes. Certificate number, distinctive numbers and member details should match statutory registers.
No. Lost/duplicate certificate cases need stronger evidence and approval controls.
Source and review trail
Use the current official instrument, portal or regulator publication before acting. This panel separates the category authority from page-specific references.
- Primary category
- Companies Act & MCA
- Official starting point
- www.mca.gov.in