A share certificate is legal evidence of shareholding, not a design file. Companies should treat issue, endorsement, duplicate certificate and cancellation as controlled events.
Section 46 of the Companies Act deals with certificate of shares. For practical compliance, the share certificate process must match allotment, transfer and register records.
| Event | Evidence |
|---|---|
| Fresh allotment | Board/allotment approval, PAS-3 file, register entry and certificate issue tracker. |
| Transfer endorsement/new certificate | Transfer instrument, board approval, old certificate and register update. |
| Duplicate certificate | Loss affidavit/indemnity, newspaper/police evidence where required, board approval and duplicate marking. |
| Split/consolidation/replacement | Original certificate, approval and register update. |
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Section 46 deals with certificate of shares.
Yes. Certificate number, distinctive numbers and member details should match statutory registers.
No. Lost/duplicate certificate cases need stronger evidence and approval controls.