| Monthly | Payroll master | Validate worker/employee classification, location, wage structure and attendance before payroll lock | HR + Payroll | Payroll checklist |
| Monthly | Minimum wages | Compare notified rate and variable dearness allowance for every location/category | Payroll + Compliance | Rate matrix and variance report |
| Monthly | EPF/EPS/EDLI | Reconcile member master, UAN, wage base, contribution, excluded employees and contractor challans | Payroll + HR + Procurement | Member-wise reconciliation |
| Monthly | ESI | Reconcile insured-person coverage, wages, contribution and joining/exits | Payroll + HR | Contribution and IP reconciliation |
| Monthly | Contract labour | Obtain attendance, wage sheet, bank proof, statutory challans and worker list from each contractor | Procurement + Site HR | Contractor compliance pack |
| Monthly | Deductions | Check total deductions, consent/authority and wage-slip disclosure | Payroll | Deduction exception report |
| Quarterly | Legal change review | Review Gazette, Ministry, EPFO, ESIC and state portals for notifications/circulars | Legal + Compliance | Change log |
| Quarterly | POSH | Review ICC composition, training, open complaints, confidentiality and retaliation risks | ICC + HR | ICC dashboard |
| Half-yearly | Gratuity funding | Review employee data, actuarial assumptions, trust/insurance and accounting provision | Finance + HR | Actuarial data reconciliation |
| Annual | Bonus | Compute eligibility, allocable surplus, set-on/set-off and payment timetable | Finance + Payroll | Signed bonus working |
| Annual | OSH risk review | Refresh risk assessment, medical surveillance, training and emergency drills | EHS + Operations | Board/EHS report |
| Annual | Returns and registers | File unified/sector/state returns and archive acknowledgement | Compliance | Return calendar |
| Event-based | Accident or dangerous occurrence | Medical response, preserve site evidence, notify authorities/insurer/family within applicable time | EHS + Legal | Incident fact pack |
| Event-based | Employee exit | Final wages, leave, gratuity, PF/ESI exit, experience certificate and records | HR + Payroll | Exit settlement checklist |
| Event-based | Restructuring | Test standing orders, notice, permission, compensation and consultation | HR + Legal | Restructuring legal memo |
| Event-based | New location/vendor | Run labour-law applicability and registration assessment before go-live | Business + Legal | Applicability memo |